Job Opportunity in Dubai – Senior Document Controller at KEO International Consultants
A major career opportunity has opened with KEO International Consultants, one of the most respected and award-winning architecture, engineering, and project management firms in the Middle East. The company is currently seeking a Senior Document Controller to join its dynamic team in Dubai, UAE. This role is designed for highly organized, detail-oriented professionals who excel in managing complex documentation workflows within fast-paced project environments.
This comprehensive job guide provides a fully rewritten and enhanced overview of the vacancy, including the company profile, job responsibilities, required qualifications, and an expanded section on the benefits and advantages of working at KEO.
About KEO International Consultants
For more than 60 years, KEO International Consultants has positioned itself as a leader in the construction and consulting industries. The company operates as a fully integrated AEP/PMCM firm, providing end-to-end solutions that span:
Visionary planning
Architecture and engineering design
Project and construction management
Environmental solutions
Consulting and advisory roles
KEO is consistently recognized globally for its excellence. According to ENR (Engineering News-Record), KEO ranks among:
Top 225 International Design Firms
Top 20 International PM/CM Firms
Additionally, World Architecture has ranked KEO as:
One of the largest 51 global architecture firms
The #1 architecture firm in the Middle East (WA100 Survey, 2024)
KEO’s culture is built on innovation, employee well-being, diversity, professional growth, and global mobility. The company places significant emphasis on employee development, offering diverse learning pathways, leadership programs, internal promotions, and cross-regional placements.
Why Work at KEO?
Joining KEO means becoming part of an international environment that nurtures creativity, professional excellence, and personal development. Employees benefit from a wide range of programs and initiatives designed to improve workplace satisfaction and support long-term career advancement.
Some unique aspects of KEO’s culture include:
Hybrid working arrangements
On-demand wellness counseling
Outdoor events, sports activities, and community engagement
Global internal mobility opportunities
Sponsorship programs for athletics and higher education
Employee referral bonuses
Health and well-being clinics
Work–life balance initiatives
KEO is not merely a workplace—it is a supportive and collaborative ecosystem that values its people above all.
Position: Senior Document Controller
Location: Dubai, United Arab Emirates
Job Type: Full-time
Nationality: Open to all nationalities
Gender: Not specified
Salary: Not disclosed
Industry: Construction / Administration & Document Control
The Senior Document Controller will play a central role in coordinating, managing, maintaining, and securing project documentation across different teams and departments. This position is crucial in ensuring seamless communication, compliance, and traceability of all documents associated with ongoing and future projects.
Key Responsibilities
The Senior Document Controller will handle a broad range of administrative and technical tasks. The role requires professionalism, accuracy, confidentiality, and efficiency.
1. Document Control System Management
Applying expert knowledge of electronic document management systems (EDMS).
Ensuring all documentation is uploaded, categorized, sorted, labeled, and archived correctly.
Maintaining standardized naming conventions, revision formats, and version control.
Ensuring compliance with organizational and regulatory documentation standards.
2. Workflow & Task Coordination
Planning, assigning, and prioritizing daily documentation workloads.
Managing deadlines and coordinating documentation activities with project teams.
Ensuring timely delivery of documents to all relevant departments and stakeholders.
Monitoring the status of incoming and outgoing documents across all phases of the project.
3. Quality Assurance in Documentation
Reviewing all incoming documents for accuracy, completeness, and formatting compliance.
Ensuring consistent quality across all reports, contracts, proposals, drawings, and correspondence.
Correcting formatting issues, adjusting templates, and maintaining unified document structures.
4. Marketing Documentation Management
Organizing all marketing-related documents, proposals, brochures, presentations, media files, and promotional materials.
Applying robust version control and maintaining secure digital archives.
Assisting the marketing team with document preparation, formatting, and updates.
Supporting internal audits by maintaining accurate documentation records.
5. Administrative Support
Providing daily administrative assistance to the Marketing Manager and team.
Managing calendars, coordinating meetings, handling email communication, and preparing reports.
Supporting travel arrangements, event bookings, and meeting logistics.
Coordinating with internal departments to streamline workflow.
6. Event Documentation & Coordination
Assisting in organizing company events, workshops, conferences, and internal programs.
Managing vendor communication, bookings, logistics, and event documentation.
Keeping accurate event-related records and supporting marketing efforts.
7. Financial Tracking & Vendor Management
Processing invoices and purchase orders from vendors.
Monitoring payment status and coordinating approvals with the Finance & Procurement departments.
Maintaining accurate vendor documentation and contract records.
8. Cross-Department Communication
Acting as the focal point for all document requests.
Ensuring a smooth flow of information among departments including engineering, design, marketing, HR, and project teams.
Providing prompt responses to document-related inquiries from internal and external stakeholders.
Required Qualifications & Skills
To succeed in this role, candidates should ideally possess the following:
Educational Requirements
Bachelor’s Degree or Diploma in:
Business Administration
Office Administration
Document Control
Information Management
or any related field
Professional Experience
Minimum 1 year of experience in document control or administrative roles (experience in construction is an advantage).
Core Skills
Strong command of English (written and spoken).
Exceptional attention to detail.
Strong organizational and time-management abilities.
Ability to work under pressure and meet deadlines.
Knowledge of document control systems, filing protocols, and data management tools.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Problem-solving skills and the ability to propose improvements.
Ability to adapt to frequent changes in a dynamic work environment.
Team-oriented attitude and a collaborative mindset.
Additional Advantages & Benefits of Working at KEO
Working at KEO offers a wide range of professional and personal benefits. These advantages position the company as one of the most desirable employers in the Middle East.
1. Competitive Compensation Package
Attractive basic salary
Annual performance-based bonus
End-of-service benefits compliant with UAE labor law
2. Comprehensive Health & Wellness Benefits
Full medical insurance coverage
Access to on-site and virtual health clinics
Mental health support and counseling sessions
Paid sick leave and medical support services
3. Work–Life Balance
Hybrid working policy (where applicable)
Family-friendly workplace
Paid annual leave, national holidays, and occasional special leave
Support for working parents
4. Career Growth & Learning Opportunities
Access to global training and development programs
Leadership and management courses
Opportunities for internal promotions
Cross-country transfers and international mobility
Funded professional certifications and study sponsorship
5. Events & Corporate Engagement
Sports tournaments, fitness activities, and athletic sponsorships
Corporate fun days, wellness retreats, and motivational programs
CSR events and community volunteering programs
Beach clean-ups, charity runs, and social responsibility activities
6. Employee Recognition Programs
Employee of the month & year
Rewards and appreciation events
Referral bonus program
7. Multicultural & Inclusive Workplace
Employees from more than 60 nationalities
Strong gender diversity
Inclusive environment with equal opportunity hiring
About KEO – Summary
KEO International Consultants is more than a firm—it is a global platform connecting people, ideas, and opportunities. With offices across the Middle East, Europe, and Asia, KEO continues to deliver landmark projects that shape skylines and transform communities.
Employees at KEO benefit from an innovative culture where creativity and professionalism go hand-in-hand. The company values integrity, safety, results, and above all, its people.
Conclusion
This Senior Document Controller position is an exceptional opportunity for professionals seeking to advance their career in Dubai with one of the region’s most respected consulting firms. With world-class projects, comprehensive benefits, and a supportive environment, KEO offers a compelling workplace for individuals who value organization, accuracy, innovation, and growth.
If you are ready to become part of this award-winning global team, now is the time to explore this opportunity and begin a rewarding new chapter with KEO.